Disclosures

Who we are

NPWLRA, hereinafter referred to as "we", is a recognised Residents Association representing the residents of New Providence Wharf, including Michigan Building, Ontario Tower, Charrington Tower, and Columbia West. This privacy policy outlines how we handle and process the personal data we collect from you. Our website address is: https://www.npwlra.co.uk/.

What personal data we collect and why we collect it

Members and Contacts

We collect your name, email address, telephone number, address, and any other information you choose to share with us.

We process your personal data for the following purposes:

Activities

• Inviting you to meetings that we believe may be of interest to you, including Annual General Meetings and Extraordinary General Meetings.

Administration

• Internal accounts and records.

• Facilitating communication between the Residents Association and you.

• Providing information on estate-related issues and matters of potential interest to you.

Public Relations

We may share your information with Ballymore and Ballymore’s Associated Companies.

Additionally, if you are:

(1) An impending member of ours (having initiated the process of becoming a member);
(2) Currently a member of ours; or
(3) An individual acting on behalf of (1) or (2) above (collectively defined as a "Member"),

then we will need to process your personal data for the following purposes:

• Providing you with updates or important notices.

• We process your personal data based on the lawful basis of consent for the purposes mentioned above.

Cookies

This site uses cookies from Google to deliver its services and to analyse traffic. Information about your use of this site is shared with Google. By using this site, you agree to its use of cookies. For more information, please visit https://policies.google.com/technologies/cookies 

Media

If you upload images to the website, please avoid including images with embedded geolocation data. Visitors to the website can download and extract location data from such images.

Embedded content from other websites

Articles on this site may include embedded content (e.g., videos, images, articles, etc.) that behave the same way as if the visitor had visited the other website. These websites may collect data, use cookies, embed third-party tracking, and monitor your interaction with their embedded content.

Who we share your data with

We will never share your information with third parties for the purpose of selling or advertising goods or services to you. However, we may share your information with Ballymore. We may also share your information with certain third parties, solely for the purpose of data storage and facilitating the distribution of communications to you. All third parties are thoroughly vetted to ensure compliance with applicable Data Protection Regulations, including the General Data Protection Regulation and the Data Protection Act.

Third parties

• Google  Privacy Policy

• Microsoft  Privacy Statement

• Tinyletters  Privacy Statement

How long we retain your data

We will retain your personal data unless you have informed us of your consent withdrawal. For members, we will retain your personal data for the duration of your membership and may also retain it for legal and regulatory purposes after your membership ends. For comments, the data and metadata are retained indefinitely to facilitate follow-up comments automatically.

Your rights over your data

Under the Data Protection Act, you have several rights regarding your personal data:

• Right to Access: You can request a copy of your personal data.

• Right to Rectification: You can request corrections or removal of inaccurate personal data.

• Right to Data Portability: You can request your information in a portable format.

• Right to Erasure: You can request the erasure of personal data, with exceptions for active or impending members.

• Right to Restriction: You can request a restriction in processing, with exceptions for active or impending members.

• Right to Objection: You can object to processing, with exceptions for active or impending members.

How we protect your data

We are dedicated to ensuring the security of your information. We employ physical and electronic procedures to prevent unauthorised access or disclosure and to safeguard the data we collect.

To withdraw consent

You have the right to withdraw your consent for the use of your personal data. You can do so at any time by contacting us. Please note that if you are a Member, we will still need to retain essential information for our records.

Complaints

If you have concerns or wish to file a complaint about our process, please contact us. Additionally, if you have concerns or wish to report how we have processed your personal data, you can contact the Information Commissioner’s Office for further assistance.

Changes to our Privacy Policy

We regularly review our privacy policy and post updates on our webpage. This privacy policy was last updated on 10th September 2023.

Contact us

If you have further questions or concerns about the processing of your personal data, please do not hesitate to contact us by emailing secretary@npwlra.co.uk